> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/administrator-portal-overview/template-management/how-to-upload-files-for-use-in-templates.md).

# How to upload files for use in templates

Upload and link to important documents from within your templates without having to leave Tahua.

{% stepper %}
{% step %}

### Navigate to the template

Go to the template you wish to add the file(s) to.
{% endstep %}

{% step %}

### Open File Uploads

In the top right menu, next to Preview, click the down arrow to present the sub menu, then click on "File Uploads".

![](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/VU1MfyGkQesJsJC17tGU/image%20png%20Aug%2007%202023%2001%2049%2045%204640%20AM.png)
{% endstep %}

{% step %}

### Select or upload a file

The contextual left menu will change to the **File Uploads** menu. Either select from the list of files or click **Upload File** to add a new file from your computer.

{% hint style="info" %}
The **File Uploads** menu only lists files uploaded to the template you are editing. Files uploaded to other templates are not shown here.
{% endhint %}

![](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/B09r48NsGZweONDIGuAq/image%20png%20Aug%2007%202023%2001%2050%2050%209755%20AM.png)
{% endstep %}

{% step %}

### Copy the file link

Choose the file and after it is uploaded it will be available in the Files list within the left contextual menu. Click the copy icon (**Copy URL to clipboard**) on the file row. A box opens showing the file's link. Copy it (Ctrl+C, or Cmd+C on a Mac) to use within your template.

![](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/rGTkrzI9xj1dJ7YwHfWb/image%20png%20Aug%2007%202023%2001%2052%2055%203440%20AM.png)
{% endstep %}

{% step %}

### Paste the link into your template

Paste the copied link into the relevant area in your template (for example, a free text field link or support text).

![Screenshot 2025-08-04 at 1.46.42 PM](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/QkKNtzipaUINdnz2X74c/Screenshot%202025%2008%2004%20at%201.46.42%20PM.png)

![Screenshot 2025-08-04 at 1.44.13 PM](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/Nu3ocOHOx1dh5ChMS0fH/Screenshot%202025%2008%2004%20at%201.44.13%20PM.png)

![Screenshot 2025-08-04 at 1.44.24 PM](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/fmFY9povHZaJjVrqZQT9/Screenshot%202025%2008%2004%20at%201.44.24%20PM.png)
{% endstep %}
{% endstepper %}

## Deleting a file

To delete a file you no longer need:

* Open **File Uploads** for the template.
* Click the bin icon (**Delete file**) on the file row.
* A **Delete file?** window opens, asking you to confirm. Check any warning, then click **Delete file**, or **Cancel** to keep the file.

{% hint style="warning" %}
**Check where the file is used before deleting it.** If the template is the Landing Page or Application Form of a live Grant (published, not archived and not yet closed), the confirmation lists those Grants (your Organisation may call them Funding Rounds), with a link to each one. Plan to update any links to the file, for example on a Landing Page or in form content, so they point to the right document.
{% endhint %}

Deleted files are removed from the **File Uploads** list, but they aren't permanently erased. Existing links to the file keep working, and if you delete a file by mistake, contact Tahua support and we can restore it.