# Template Locking

Understand when and why templates are locked and what ability you have to change templates when they are locked.

Form Templates in Tahua are locked once they are in use, for example:

* When a registration template is used for an applicant it is locked
* When an application template is used in a funding application it is locked
* When an assessment template is used in an assessment it is locked

This is done to protect the data integrity of the records which are linked to the template. However there is some ability to change certain properties of fields even when the template is locked.

{% stepper %}
{% step %}

### Navigate to the template

Go to Settings > Templates and open the template you want to inspect.
{% endstep %}

{% step %}

### View the template

Click on the View link of the template.

![](/files/94a400753f742d28336643b3937cc7c9c3be195b)
{% endstep %}

{% step %}

### Edit the template

Click on the Edit link in the top right of the template.

![](/files/80e768a64be6aa3af8a06907fa3689fe536956a6)
{% endstep %}

{% step %}

### Inspect and change field properties

Focus on a field that you want to change by clicking on it. The context menu on the left will appear showing properties that can be changed and greying out properties that cannot be changed.

![](/files/430c6a339c5037f2594c12123c4e8d25455868b8)
{% endstep %}
{% endstepper %}

{% hint style="info" %}
NOTE: If you need to make larger changes to the template you will need to restart the process of the template (for example, restart the Grant or Assessment Round).
{% endhint %}


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://help.tahua.io/knowledge-base/administrator-help-guides/administrator-portal-overview/template-management/template-locking.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.