> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/fund-management.md). # Fund Management ### What is a Fund A Fund is a discrete pool of money set aside for distribution to applicants — think restricted donor fund or grant pot, not a program category or a label. It has its own balance: a total amount available for distribution, the amount already paid out, and the remaining available amount, calculated automatically. Key details held against each Fund include: * name * description * internal notes * distribution amount * an external ID (used for matching during import) * an accounting code (only relevant if the customer has an accounting integration connected) * and an option to keep the fund anonymous by showing an alias instead of its real name. Funds also support custom fields, so a customer can track additional information specific to how they run their funds. Full edit history is retained. ### How it fits into the workflow Funds aren't selected when someone creates an application or a funding round — there's no field for it on those forms. Instead, an admin links applications to one or more funds afterward via a dedicated allocation screen, which records which fund(s) an application draws from and how much. From there: * **Payment batching** — a fund's available balance can be automatically distributed into a batch of payments, based on distribution rules that tie a fund to a category of recipient and payment type. * **CSV import** — admins can bulk-import or update fund amounts via a CSV template. * **Reporting** — Funds are a selectable source in the report builder, and can be tagged for organisation, using the same tagging mechanism available on other record types. * **Payments view** — funds also appear as their own tab within the Payments area, so an admin can see fund-related payment activity in one place. ### Admin Abilities Admins can create, edit, view, and delete Funds, plus: allocate a fund to applications, view/manage payments made from a fund, view history, generate a payment batch, recalculate allocations, and import fund amounts via CSV. Fund form fields: Name, Distribution Amount, Recalculate Allocations (checkbox), Tags, Description, Notes, External ID, Accounting Code (shown only if an accounting integration is active), Anonymous (checkbox) + Anonymous Name, plus any customer-defined custom fields. Fund list columns: External ID, Name, Distribution Amount, Paid Amount, Available Amount, Anonymous, Anonymous Name, Tags, plus any custom fields flagged for display in the list.