Fund Management

Funds are an opt in feature (i.e. they are disabled for organisations by default). If you think your organisation could benefit from using the funds module, please get in touch with Tahua Support.

What is a Fund

A Fund is a discrete pool of money set aside for distribution to applicants — think restricted donor fund or grant pot, not a program category or a label. It has its own balance: a total amount available for distribution, the amount already paid out, and the remaining available amount, calculated automatically.

Key details held against each Fund include:

• name

• description

• internal notes

• distribution amount

• an external ID (used for matching during import)

• an accounting code (only relevant if the customer has an accounting integration connected)

• and an option to keep the fund anonymous by showing an alias instead of its real name.

Funds also support custom fields, so a customer can track additional information specific to how they run their funds. Full edit history is retained.

How it fits into the workflow

Funds aren't selected when someone creates an application or a funding round — there's no field for it on those forms. Instead, an admin links applications to one or more funds afterward via a dedicated allocation screen, which records which fund(s) an application draws from and how much.

From there:

• Payment batching — a fund's available balance can be automatically distributed into a batch of payments, based on distribution rules that tie a fund to a category of recipient and payment type.

• CSV import — admins can bulk-import or update fund amounts via a CSV template.

• Reporting — Funds are a selectable source in the report builder, and can be tagged for organisation, using the same tagging mechanism available on other record types.

• Payments view — funds also appear as their own tab within the Payments area, so an admin can see fund-related payment activity in one place.

Admin Abilities

Admins can create, edit, view, and delete Funds, plus: allocate a fund to applications, view/manage payments made from a fund, view history, generate a payment batch, recalculate allocations, and import fund amounts via CSV.

Fund form fields: Name, Distribution Amount, Recalculate Allocations (checkbox), Tags, Description, Notes, External ID, Accounting Code (shown only if an accounting integration is active), Anonymous (checkbox) + Anonymous Name, plus any customer-defined custom fields.

Fund list columns: External ID, Name, Distribution Amount, Paid Amount, Available Amount, Anonymous, Anonymous Name, Tags, plus any custom fields flagged for display in the list.