> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/funding-rounds-and-grant-management/application-management.md).

# Application Management

### Application Numbers

Tahua automatically issues an Application Number for every Application created within the platform. These can be found on the Application view page. The Application Number will be available within the Report Builder Application Data Source.

![Tahua Application - Application Number](/files/09eea630eec0e180f333dd8bfa71db5010892070)

Application Numbers can be configured within your Organisation to be formatted in a specific way — for example: "TDF-00003". Contact your account manager if you wish to set this up. You can also manually edit them by licking on the Application Number, and this will create an editable field (see screenshot below).

. ![](/files/CCKTHR7TdKrcRI1SWk7d)

### Tracking Applications

When an Applicant submits a Grant Application, you will receive a Notification.

![](/files/5fde3e5b2e894bcd41983e55c200fe3e3505e9f7)

Your [**Dashboard**](/knowledge-base/administrator-help-guides/administrator-portal-overview/administrator-dashboard.md) provides a simple and effective way to manage Grant Applications. Here you can easily see a snapshot of how Grants are performing by seeing the total number of Applications across various stages.

![](/files/c9a57d407004000c32eaa0ed5ef88f82794fe77f)

Summary of stages shown on your Dashboard:

|                |                                                                                                                                |
| -------------- | ------------------------------------------------------------------------------------------------------------------------------ |
| **Incomplete** | Applicant has started applying for the Grant but has not submitted it yet. If you wish, you can review the draft Application.  |
| **Submitted**  | Applicant has submitted their Grant Application and it’s ready to be reviewed and assessed, or the assessment may be underway. |
| **Assessed**   | The Grant has been assessed.                                                                                                   |
| **Approved**   | Application has been accepted.                                                                                                 |
| **Declined**   | Application has been declined.                                                                                                 |

You can click on the **Applications Total** link to quickly review the Grant Applications.

![](/files/5a77d968d49bcbdd48d0cc7227c5c447375e1da1)

A list will show all Applications for the selected Grant. Note: you can also navigate to this list via the **Grants** menu, viewing the Grant, then clicking on the **Applications** submenu.

![](/files/0c595f76b4ee1a8327a037bc7dad3f39bf74e14c)

You can filter this list by selecting an Application status.

![](/files/493c5dcd45693713dca53465aa933c4a4a061ea2)

Alternatively, you can hover over and click on a specific status.

![](/files/0a0d1a88fb0729ede1918139c3cd8e95c84f7348)

This will show a list of the Applications matching the status.

![](/files/8d2e0b10cec17300096ea55ec8367f7bbafa37e2)

{% hint style="info" %}
Tip: You can search for an Application by name or by filtering, selecting the Grant, or filtering by Status. After you enter a name to search or select filters, press **Search**. If you need to, you can clear your search by clicking the X button next to the search button.
{% endhint %}

### Customising Application List Columns

Both the Grant's **Applications** tab and the **All Applications** list (see below) support configurable columns, so you only see the information that matters to your workflow.

Click the column selector icon (grid icon) in the table header to open a modal where you can check or uncheck the columns you want to display. Your selection is saved per-user and applies the next time you view the list.

**Available columns on a Grant's Applications tab:** Application, Applicant, Requested Funding, **Approved Amount**, Last Update, and Status. Approved Amount is not shown by default — enable it from the column selector if you want to see the granted amount without opening each Application. Requested Funding and Approved Amount show a total in the table footer when enabled, and clicking a sortable column heading (Application, Applicant, Approved Amount, Last Update) re-sorts the list.

**Available columns on the All Applications list:** Application, Applicant, Grant, Category, Submission Date, Status, Contract, Collaborators, Payment Status, Platform Verified, and any custom fields configured with "display on index" enabled on your Application Template.

{% hint style="info" %}
Organisation Administrators can set the default columns shown to all users under **Settings > View Settings**. Individual users can still override these defaults with their own column selection, which is remembered across sessions.
{% endhint %}

### Manage Applications for Several Grants

When managing a number of Grants that each have numerous Applications at various stages, it’s helpful to see a list of all Applications in the system.

Go to the **Applications** menu, and click **All Applications.**

![](/files/5b56a07b6254d4ec75fe25273ccc4c54a9161603)

![](/files/3a3270e9d0054bea565af7a0a8b4d9aa31962df7)

![](/files/94b90f4e8f7a31d1c8ed149900e28e0fb54b32c7)