> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants.md).

# Importing & Adding Applicants

This article is for Administrators who would like to add Applicants to Tahua individually, or import multiple Applicants at once.

There are two ways to get Applicants into Tahua: adding them one at a time, or importing a batch of them from a spreadsheet. Both options are found on the **Registrations** list — click **Registrations** in the top navigation. Use **Add Registration** to add one at a time, or **Import Registrants** to import a batch.

* [Adding a Single Applicant](/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants/adding-a-single-applicant.md)
* [Importing Applicants in Bulk](/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants/importing-applicants-in-bulk.md)

## Applicants vs. Verifiers/Institutions

The same options work for Verifiers/Institutions. When you click **Add Registration**, choose your Verifier type instead of an Applicant Registration Type. The same fields apply, and ticking the invite checkbox sends the **Institution Invitation Email**.

Verifiers/Institutions can also be imported in bulk. The **Import Registrants** template has a sheet for each of your Registration Types, including your Verifier type. See [Importing Applicants in Bulk](/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants/importing-applicants-in-bulk.md).

## Email Notifications

Whether you add Applicants individually or import them in bulk, the invitation checkbox is what controls whether an invitation email actually goes out — adding or importing an Applicant without ticking it just creates their record without notifying them. When you do invite them, the email sent is the same **Applicant Invitation Email** (or **Institution Invitation Email** for Verifiers) that's used everywhere else in the system.

You can review and customise the wording of these emails under **Settings > Organisation > Emails.** See [Registration Email Templates](/knowledge-base/administrator-help-guides/registration-management/registration-email-templates.md) for the full list of Registration-related emails and what triggers each one.

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## What's Next?

* [Registration Email Templates](/knowledge-base/administrator-help-guides/registration-management/registration-email-templates.md)
* [Modifying Registration Templates After Launch](/knowledge-base/administrator-help-guides/registration-management/modifying-registration-templates-after-launch.md)
* [Checklist - Registrations](/knowledge-base/administrator-help-guides/registration-management/checklist-registrations.md)