> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/applicant-help-guides/grant-applications/how-to-collaborate-on-an-application.md).

# How to Collaborate on an Application

## Find out about the two primary ways to collaborate on a funding application in Tahua.

In Tahua there are two main ways to collaborate on a Funding Application:

{% stepper %}
{% step %}

### Invite a user into your organisation

This is a good option if you want to give the user full and equal access to your organisation and data associated with it. See more detail here: <https://help.tahua.io/organisation-management>
{% endstep %}

{% step %}

### Invite a user or organisation to be a direct collaborator on a funding application

This is a good option if you just want to give access to a collaborator to a particular funding application.

To do this navigate to your All Applications area and then find the application you want to add a collaborator to.

![Applications list](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/7oJA1Gj1UaVnrzEhnPOn/image%20png%20Nov%2021%202023%2009%2035%2042%203655%20PM.png)

From the dropdown on the right of the application row there is a Manage Collaborators button or if you View the Application there is also a Manage Collaborators button within that area.

<figure><img src="https://4124979405-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F49pNEQ4fXNtxv0yJ5jgn%2Fuploads%2FAa83ptTTdMXMpWAF5dea%2Fimage.png?alt=media&amp;token=0ef8bb25-c1d9-4096-91de-4e6c3c148f92" alt="" width="129"><figcaption></figcaption></figure>

![Manage collaborators button](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/vQQGYkUIV2lPd31qpn2k/image%20png%20Nov%2021%202023%2009%2037%2016%208161%20PM.png)

Click on that button to bring up the Manage Collaborators pop up where you can search for Applicants to add as Collaborators.<br>

Select the Applicant(s) you want then click Update to confirm the selection. From this point the collaborator will receive a notification in their portal and from there be able to access the Application.

If at any point you want to remove a collaborator you can come back to this popup and remove their selection and press Update again.
{% endstep %}

{% step %}

### Invite someone who doesn't have an account yet

If the person you want to collaborate with has never used the Portal, they won't appear in the search. Click **Can't find them? Invite a new applicant** underneath the search box.

Choose whether they are a **Company** or an **Individual**, then enter their company name (if applicable), first name, last name and email address, and click **Send invite**.

They'll be emailed an invitation to set a password and complete the registration form for that Funding Round. Once they finish registering, they're added to the Application as a collaborator automatically — you don't need to come back and add them.
{% endstep %}
{% endstepper %}

<figure><img src="https://4124979405-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F49pNEQ4fXNtxv0yJ5jgn%2Fuploads%2FWUKL045pL78FOjiNS9vq%2Fimage.png?alt=media&amp;token=9619ec30-4dce-46c2-a770-21ce52c3ecb8" alt=""><figcaption></figcaption></figure>

<figure><img src="https://4124979405-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F49pNEQ4fXNtxv0yJ5jgn%2Fuploads%2FOV5d0ojUcCMwRtHAC0x0%2Fimage.png?alt=media&amp;token=0e2cbbae-e918-474f-b812-2888261683cf" alt=""><figcaption></figcaption></figure>

## What your collaborators can see

Adding someone as a collaborator gives them access to **that one Application only** — not to your other Applications or the rest of your organisation's data.

They can see and work with:

* The Application itself, including completing and submitting it
* The status of the Application as it progresses
* Any Decision Letters issued on the Application
* Any Decision Conditions attached to the Application
* Application Milestones

{% hint style="warning" %}
Collaborators **cannot** see the Contract or anything attached to it — including **Contract Milestones** — and cannot see **Payments**. If someone needs access to these, they'll need to be invited into your organisation rather than added as a collaborator.
{% endhint %}

{% hint style="info" %}
Collaborators cannot add other collaborators — only the owner of the Application can manage collaborators.
{% endhint %}

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### Related articles

* [Applicant Milestones](/knowledge-base/applicant-help-guides/milestones/applicant-milestones.md)
* [Profile Management](/knowledge-base/applicant-help-guides/accounts/profile-management-for-applicants.md)
* [Apply for a Grant](/knowledge-base/applicant-help-guides/grant-applications/apply-for-a-grant.md)
* [Information Requests](/knowledge-base/applicant-help-guides/grant-applications/information-requests.md)
* [Applicant Registration](/knowledge-base/applicant-help-guides/accounts/applicant-registration.md)