This guide explains how a payment batch moves from creation through to reconciliation, across Tahua, MYOB, and your bank, for application payments (i.e. when a milestone is not used for payment).
Unlike the Xero integration, the MYOB integration does not sync applicant bank account details onto the Supplier record — there is no Bank Account Sync step in this flow.
Step 1 — Payment Batch created and application payment assigned A Payment Batch is created in Tahua and the application payment is assigned to it.
Step 2 — Payment Batch reviewed and approved An admin reviews and approves the Payment Batch in Tahua.
Step 3 — Supplier created in MYOB A Supplier record is created in MYOB for the applicant (if one doesn't already exist).
Step 4 — Bill created for Application Payment with Audit Info A Bill is created in MYOB against the Application Payment, including all relevant audit information.
Step 5 — Admin exports Batch Payment The admin exports the Batch Payment file from Tahua.
Step 6 — Finance imports Batch Payment Finance imports the exported batch into the banking system.
Step 7 — Bank processes payments The Bank processes the individual payments to applicants.
Step 8 — Finance reconciles payment against the Bill in MYOB Once the Bank has processed payments, Finance records/reconciles the transaction against the open Bill in MYOB, marking the Bill as paid.
Step 9 — Tahua pulls the payment status back from MYOB Tahua's payment sync detects that the Bill has been paid in MYOB and reconciles it against the application payment. This runs on a regular sweep and can also be triggered on demand with the Force payment sync button.
Step 10 — Payment created against Application in Tahua A payment record is created against the Application in Tahua.
Step 11 — Applicant notified and Application status updated The applicant receives a payment notification and the Application status is updated in Tahua. The process is complete.
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