> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/applications/how-to-manage-application-collaborators.md).

# How to Manage Application Collaborators

This article covers how to manage Application Collaborators on behalf of an organisation (as the Administrator).

Application Collaborators let another Applicant, such as a partner organisation, co-applicant or adviser, work on a single Application without getting access to the owner's other Applications or organisation information. As an Administrator, you can add or remove Collaborators on any Application.

**When to use this:**

* An Applicant asks you to add or remove a Collaborator for them
* Someone no longer needs access to an Application
* You need to add a Collaborator on a private Grant, along with adding them to the Grant's invited list (see below)

{% stepper %}
{% step %}

### Manage collaborators from the All Applications list or Application view

Navigate to All Applications (on the left hand side of your dashboard) and find the Application you wish to manage the collaborators for.

From the drop down menu on the list item or from within the Application "View" page you will find a "Manage Collaborators" button — click this to open the menu.
{% endstep %}

{% step %}

### Select and update collaborators

Select the Applicant(s) you want then click Update to confirm the selection. The Collaborator receives an email and a notification in their portal, and can open the Application straight away.

To remove a Collaborator, come back to this popup, deselect them and click **Update** again. Their access ends straight away. Collaborators can't add other Collaborators or remove themselves; only the owner of the Application or an Administrator can manage this.
{% endstep %}
{% endstepper %}

![Manage collaborators menu](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/OeV4wV734WXnHgSLV2iw/image%20png%20Nov%2021%202023%2009%2047%2001%206686%20PM.png)

![Manage collaborators popup](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/pdrWXBUrqh5QJkIiuuX3/image%20png%20Nov%2021%202023%2009%2047%2019%208792%20PM.png)

![Update collaborators button](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/Jx8bVxn4oVtHsvt4N6Ak/image%20png%20Nov%2021%202023%2009%2048%2014%202015%20PM.png)

{% hint style="warning" %}
**Adding a Collaborator on a private Grant?** They can view the Application but can't edit or submit it until their organisation is also on the Grant's invited list. See [Inviting a New Collaborator to an Application](/knowledge-base/administrator-help-guides/applications/inviting-a-new-collaborator-to-an-application.md#collaborators-on-a-private-grant).
{% endhint %}

For the full list of what a Collaborator can and can't see and do, including withdrawing the Application and accepting offers, see [Inviting a New Collaborator to an Application](/knowledge-base/administrator-help-guides/applications/inviting-a-new-collaborator-to-an-application.md#what-a-collaborator-can-access).