> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/decisions/create-decision.md).

# Create Decision

This article is for Administrators who would like to create a Funding Decision.

Go to the **Funding Decisions** menu, then click **Create Decision.**

![create\_funding\_decision](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/2rWaKA3wewQG3JTb7k7g/create_funding_decision.jpg)

{% stepper %}
{% step %}

### Decisions

Select whether to decline or approve applications. Click **Next.**

![decisions step](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/7Km6JggM3Dk6WGB83V06/vGrg7XwATVJ6O1FrBRUWAIQ1PYaaOz9QnkbIvHH2%204Go%20yEDgbv%20FoiTorPMa1w40%20Mvmc8rHHU0R3WBypH3PB1C2S%20FvZrlLWuvy5Xa37uROjRR1ab_UKowgOk%20eXQkZ9CqTDKh)
{% endstep %}

{% step %}

### Applications

Select the applications you wish to Approve, click **Next.**

![applications step](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/YgQPuaTTapc02szKjUn6/Screen%20Shot%202024%2010%2015%20at%202.20.07%20PM.png)
{% endstep %}

{% step %}

### Notification Details

Select how you would like to notify the Applicants.

* **Offer Notification** will send the Applicant a Letter of Offer and their Application will be approved.
* **Offer & Decision** will send the Applicant a Letter of Offer that requires them to “Accept” or “Decline”. Their Grant funding will only be approved if they accept.

![notification details](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/HwzLLgGDEzzAiuZ4tTVI/Screen%20Shot%202024%2010%2015%20at%202.20.07%20PM.png)

{% hint style="info" %}
Important Note: This example Grant was set up as Application Form Field, meaning that Applicants can request variable funding amounts. On this page, the “Amount granted” will default to the amount that the applicant applied for.
{% endhint %}

You can edit the “Amount granted” field to determine how much you wish to grant the Applicant. You may also **Add personal message.**

![amount granted](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/K3B2h1MsGp9zxkgDsO0E/Screen%20Shot%202024%2010%2015%20at%202.21.54%20PM.png)

{% hint style="info" %}
Tip: You do not have to complete your decision right away. You have the option to start it and return to it later. Changes will automatically be saved.
{% endhint %}

![notification options illustration](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/SVPMzZgkZCBxWI1NfOlO/grNk8Y_5UEkGm6w_L8sx%20xHHLCBDQVMw_Lo34HLWaGWp%2015lXEyGnJOqXf%20gB__ljYdAh903nsxEwoafMzrRF0Ubo_OBp9Le8%20l5eUT7vVdUdPwZRel42i_qmt93cp_KF5IgOJiA)
{% endstep %}

{% step %}

### Select a Letter Template

![letter templates](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/B6HOeM7NVuQ65C6KE96r/ZyB_axx989hk2B0mkOkByM74J_1xn6cZ4%20oxZoWiTIrHhPZdpaEs%20Dd_AB4jiigQBBVOGfwqMG6st3ReI8fQOBuuOxS_v%204XFZcgsVoNpiU%20hUGFkSKTaKlbGA4Za35Eb2T750Jq)

Here you have three options:

* (A) Select an existing letter template.
* (B) Select an existing letter template and **Edit** the template.
* (C) Create a **New Letter Template**.

Important Note: See [Decision Letter Templates](/knowledge-base/administrator-help-guides/decisions/decision-letter-templates.md) to learn how to create and edit letter templates.
{% endstep %}

{% step %}

### Send

* Decide whether to Request Review or Send Letter of Offer.

![select\_recipients](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/tmaPV2KuBc6oFVBRSx2M/select_recipients.png)

By default when you click **Send Letter of Offer/Decline** all users within the Applicant Organisation will be notified. However you can control who gets notified within a multi-user Applicant Organisation by selecting/unselecting their email from the list under the Notify column. Hover over the i icon to see the user's full name.

#### Sending a Decision without emailing the Applicant

If you untick **every** user in the Notify column, no Letter of Offer/Decline email and no in-app notification is sent to the Applicant.

The Decision is still recorded in full — the Application status updates, the letter is generated and stored against the Application, and the Applicant can still open and read it from their Tahua account whenever they next log in. This is useful when you've already told the Applicant the outcome another way, or when you're recording a decision that was made outside Tahua.

Two things to be aware of before you rely on this:

* **Verifier/Institution emails are not controlled by the Notify column.** If the Application has a Verifier/Institution assigned, they may still be emailed when the letter is sent. See [Decision Letter Emails & Notifications](/knowledge-base/administrator-help-guides/verifiers/institution-emails-and-notifications/decision-letter-emails-and-notifications.md) for exactly when this happens.
* **Additional email addresses captured on the Application form.** If your Application form collects extra contact addresses that are set to be notified on a decision, those addresses may still receive a Letter of Decline even when no users are ticked. If you need certainty that nothing at all is sent, check your form for these fields first, or contact Support.

If you're using the **Offer & Decision** method, also remember that the Applicant won't receive any prompt to go and Accept or Decline. You'll need to let them know another way, otherwise the offer may sit unactioned.

If you **Request Review**, you can select an Administrator (not an Assessor) to review and approve the decision before it is sent off to the Applicants. They will be notified of your Request and will be able to make changes to the decision. After they have reviewed, they will be able to send the Letter of Offer to Applicants. Alternatively, they can also Request Review. If so, they can request that you review their edits (if any), or they may send the decision to another Administrator.

![request review](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/MW8In36KVPg6nhflZmmn/XbUUuGj4IQruy4KEwmD0Gx19Gudu11g_fABnKANoL0LBsOsY7iF_vDXO0uppbsdFiRP3Eu5kd31n%20LKXuLwS2hgEFnvtrWBUG5M%20eIMcGca2pZRqhuZBXyfB5J79MB%200X6UjzgL3)

Tip: Internal Comments can be used to communicate about the Funding Decision within a Team Environment e.g. Creator & Approver.

![internal comments](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/xMtRmU13atUmbND69liJ/funding_decision_internal_comments.jpg)

Once the Funding Decision is sent, you can Revoke Decisions or Resend Letters. These actions can be performed individually by clicking the icons next to their name. Alternatively you can perform these actions in bulk by ticking relevant Applications, then pressing the relevant button at the bottom of the page.

![bulk actions](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/nOHW7IT8W3Fr6tU0hd4a/nnd43kQ0KwyQi%20VMUMPof4284BByD3tpGTc56QY1_wCFImSVEpxZKRBcxYGpV0bNf1zyb_gx8AFu1CaRQ5QmmK9DVg1X7LdVbuFsiXGDuhyIu0j96i0dcaZxh5V8ygvrNdP74ggp)
{% endstep %}
{% endstepper %}

In this example, Offer & Decision was selected which means that Applicants have to respond to confirm acceptance of their Grant offer. The next step as the Grant Administrator is to monitor their response.

To do so go to the **All Applications** menu, select the Grant, then click **Search**. Here you can easily see the status of Applicant responses.

![monitor responses](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/bH7xqXDswCm1AmG8vGNq/u57vvENVrKnJDuRCp8UOxsPCj0nuU6w0So40rDXXxKcdqGhYfcfG6XNi1eXayYNbLsR9zY5VqokEDN_9yw7hpkJoN26%20DiitBofjTyt4Gvi6NsnfJqD%20zk9z1Z2kIgvzG0LWjPDH)

Tip: Alternatively you can create a singular decision for only one Application.

![single application decision 1](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/35R3riWvRncZlEun80KK/NWw87z8_zL%20g3Tdrbqf9bj_ZNM8G4CpYuhZVhG0JJ3LzTBTsA0BNeLMDyCU353fAYDGl33jtcLormUOIDB6RP9%20MqkygPWiALjJYmkVpsBMMuwoYpBinOY4bir74Y74ajLYFg7xv) ![single application decision 2](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/35R3riWvRncZlEun80KK/NWw87z8_zL%20g3Tdrbqf9bj_ZNM8G4CpYuhZVhG0JJ3LzTBTsA0BNeLMDyCU353fAYDGl33jtcLormUOIDB6RP9%20MqkygPWiALjJYmkVpsBMMuwoYpBinOY4bir74Y74ajLYFg7xv)

Click **Create Decision.** Ideally this Grant should have been assessed.

![create decision final](https://content.gitbook.com/content/49pNEQ4fXNtxv0yJ5jgn/blobs/zfWUncEJRQjek3CbgXsv/zOZcYyNt72UdrD78kanTPVtoqVjHss5CmZ7TXbFgbI8CUe1VbdvEIRFD2I7A1HrVadNuVqstAKfZDGLPjB9s9Agfjm4uhoZmXHvkB4QJ3CV9JAP188Kd5mHVrC_xJ%20VaLVprY06s)

The process is the same as creating a Decision via the Decision menu.