What does the Xero Integration do?
Looking at integrating with Xero — high level
Funding applications that are awarded funding go through a milestone process to ensure collection & approval of deliverables tied to an application and to allow release of payments.
However, without an integration with Xero, administrators must manually create the bills in Xero for each approved Milestone as well as create a Xero Contact for the applicant if they don’t already exist. Additionally, when the bills are paid in Xero the Milestone must be manually marked as Paid in Tahua to notify the applicant of remittance and update the payment status.
Our Xero integration solves all of these problems and more by automating the construction of Payable Invoices in Xero with an attached audit document and any invoiced deliverable that might have been collected. As part of the syncing process any associated applicant is automatically created in Xero or mapped for existing Xero contacts that might have been created outside of Tahua. Payment statuses are pulled automatically from Xero back into Tahua to notify applicants of their payment.
This drastically reduces admin time at the finance stage of the grants process, increases audit and traceability around payment approval, and streamlines the payments reconciliation process.
If you are using Milestones without Contracts, the process diagram below explains how the integration might look for your organisation:
If you are using Milestones with Contracts, the process diagram below explains how the integration might look for your organisation:
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