> For the complete documentation index, see [llms.txt](https://help.tahua.io/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.tahua.io/knowledge-base/administrator-help-guides/administrator-permissions-and-user-management/setting-up-an-account-in-tahua/invite-a-new-applicant.md).

# Invite a New Applicant

This article is for Administrators who would like to get new Applicants into Tahua, either by inviting them or by letting them sign up themselves.

There are two ways a new Applicant can get an account in Tahua:

* **You add and invite them** — one at a time, or in bulk from a spreadsheet. Tahua creates their record and emails them an invitation to set up their account.
* **They sign up themselves** — using the sign-up link to your funding portal, if self sign-up is enabled for their Registration Type.

You can use either option, or both.

***

## Option 1: Add and invite Applicants yourself

Click **Registrations** in the top navigation, then choose:

* **Add Registration** to add one Applicant. See [Adding a Single Applicant](/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants/adding-a-single-applicant.md).
* **Import Registrants** to add many at once from a spreadsheet. See [Importing Applicants in Bulk](/knowledge-base/administrator-help-guides/registration-management/importing-and-adding-applicants/importing-applicants-in-bulk.md).

Both options have an invite checkbox. Leave it ticked to send the **Applicant Invitation Email** straight away, or untick it to add the Applicant now and invite them later — for example, after you've checked your imported data.

{% hint style="info" %}
If the email address already belongs to a user in your organisation, Tahua attaches that existing user instead of creating a duplicate.
{% endhint %}

## Option 2: Let Applicants sign up themselves

Share the sign-up link to your funding portal — on your website, in a newsletter, or in an email. Applicants create their own account and complete your Registration Template.

Whether Applicants can sign up themselves, or must be invited by an Administrator, is set per Registration Type. See [Registration Type Settings](/knowledge-base/administrator-help-guides/registration-management/registration-type-settings.md).

{% hint style="info" %}
If you've turned on registration review, new Applicants can't apply for funding until an Administrator has approved their registration.
{% endhint %}

## Adding another person to an existing Applicant

To invite a second person to an Applicant organisation that's already in Tahua, see [Invite a User to an Existing Organisation](/knowledge-base/administrator-help-guides/administrator-permissions-and-user-management/setting-up-an-account-in-tahua/invite-a-user-to-an-existing-organisation.md).

***

## What's Next?

* [Registration Email Templates](/knowledge-base/administrator-help-guides/registration-management/registration-email-templates.md)
* [Troubleshooting Applicant Invites](/knowledge-base/administrator-help-guides/administrator-permissions-and-user-management/setting-up-an-account-in-tahua/troubleshooting-applicant-invites.md)
* [Applicant Registration](/knowledge-base/applicant-help-guides/accounts/applicant-registration.md)